Elgin Academy

Preschool through grade 12 on the hill in downtown Elgin.

Careers

Founded in 1839, Elgin Academy is the oldest coeducational, non-sectarian, college preparatory school west of the Allegheny Mountains. The school is dedicated to a challenging liberal arts curriculum, a belief in rigorous academic standards, the development of high moral character, and a true spirit of community. Elgin Academy currently serves approximately 370 students from Preschool through Grade 12, with 140 students in the Upper School. The campus is located 35 miles northwest of Chicago.

Elgin Academy is an equal opportunity employer and educational institution that fully and actively supports equal access for all.

Elgin Academy Employment Application


Elgin Academy Community and Events Coordinator

The Elgin Academy Community & Events Coordinator is responsible for maintaining a positive on-going relationship with the EA parent and alumni community in support of the school’s long-term development strategy. Additional responsibilities include planning and implementing approximately 10 events per year. These events include, but are not limited to, Homecoming, Reunion, Commencement, Golf Outing, additional parent and alumni events, and Extravaganza, Elgin Academy’s annual fundraising auction.

Reports to: Director of Development

Compensation: Competitive and commensurate with experience

Qualifications:

  1. Bachelor’s degree and three years of successful development, volunteer management, or event management experience.
  2. Efficient time and project management skills and ability to work on multiple projects at once.
  3. Ability to work independently and collaboratively.
  4. Strong inter-personal skills and professional demeanor.
  5. Strong computer and analytical skills along with excellent writing skills. Database experience a plus.
  6. Must be flexible and available to work some evenings and weekends.

Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Community Liaison
  • Support the Director of Development as a connection between Elgin Academy and our parent and alumni communities.
  • Build relationships with key leadership volunteers and supporters.
  • Team with the Development Director to develop a comprehensive strategy to increase parent community engagement, including cultivation and stewardship.
  • Increase outreach to alumni community in order to cultivate relationships with eye toward growing donations.
  • Collaborate with the Development and Strategic Marketing and Communication Directors to develop an annual Alumni communications strategy and relations program.
  • Monitor Elgin Academy Alumni Council for activity, updates, and recruiting new participants.
  • Special Events
  • Lead events and work with the Development Director and parent volunteer committees (as needed) to establish timelines and division of tasks.
  • Manage Elgin Academy’s signature fundraising event, Extravaganza.
  • Coordinate timelines, budgets, meetings, vendors, and event set-up and clean-up for all events.
  • Oversee all event solicitations and collaborate with the Director of Strategic Marketing and Communication on the dissemination of all event marketing, including invitations, e-mails, e-blasts and updates for the parent newsletter.
  • Prepare ongoing event progress reports and event summaries.

Term of Employment: full-time, 40 hour per week, year-round employee

Elgin Academy is an equal opportunity employer and educational institution that fully and actively supports equal access for all.

Candidates should send a cover letter, resume, and names of at least two references electronically.

Marnie Kut, Director of Development (July 1, 2017),
Elgin Academy, 350 Park St.,Elgin, IL 60120
mkut@elginacademy.org


Database Management Coordinator

The Database Management Coordinator is responsible for accurate and consistent data entry in the Blackbaud databases, Education Edge and Raiser’s Edge, that are used by the Development, Admissions, and Business offices. In addition, the Database Management Coordinator generates timely and necessary reports and queries to Division Heads, Budget Managers and others who utilize the data from these systems.

Reports to: Director of Finance and Operations

Compensation: Competitive and commensurate with experience

Qualifications:

  1. Bachelor’s degree.
  2. Experience with systems such as Education Edge and Raiser’s Edge or equivalent.
  3. Strong computer skills with considerable experience in MS Office
  4. Excellent communication, customer service, organizational skills and attention to detail.
  5. Proven track record as a team player and proactive problem solving.

Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill and/or ability required.

Business Office (0.30 FTE)

  • Update bill codes in Student Billing database prior to receipt of contracts.
  • Upon receipt of contracts, enter student billing data for all payment plans.
  • Prepare and send monthly statements on 2nd Monday; call and email families with 30+ past due balances based on Aged Accounts Receivable report.
  • Place financial holds on student accounts as needed; review hold letters with Director of Finance and Operations and send when approved.
  • Process FACTS deposits and post to GL; process checks via remote deposit.
  • Maintain database throughout the year by updating parent files, address information, and ensuring end of year turnover of records.
  • Check Docusign and DiamondMind for new activity; when contract, deposit and or payment are received/processed, make necessary entries in Student Billing.
  • Prepare semi-monthly payroll batch in ADP and transmit to ADP
  • Update emergency contact information for all parents and faculty/staff.

Development Office (0.40 FTE)

  • Maintain up-to-date records including addresses and other pertinent information in coordination with the Business, Admission, and Marketing & Communications Offices.
  • Manage gift entry and gift acknowledgement process.
  • Create bulk solicitation mailings and run address exports for mailings using Raiser’s Edge.
  • Manage revenue record process for auction in auction database.
  • Reconcile development activities with general ledger.
  • Prepare giving reports as needed; prepare data for annual report.
  • Assist in research of donor activity and donor prospects based on database information and internet searches.

Office of Admission (0.30 FTE)

  • Enter all new inquiry and applicant data into Blackbaud database.
  • Update applicant data upon enrollment; update class rosters
  • Mark and promote students for next grade in Education Edge and Finalsite.
  • Generate monthly reports on inquiries, applicants, and enrollments.
  • Prepare data and reports for October board meeting.
  • Collaborate with Assistant to Head of School on annual NAIS report.
  • Merge FAST and MS Excel files to generate new contracts.

Term of Employment: full-time, 40 hour per week, year-round employee

Elgin Academy is an equal opportunity employer and educational institution that fully and actively supports equal access for all.

Candidates should send a cover letter, resume, and names of at least two references electronically.

Gerald O’Keeffe, Director of Finance and Operations
Elgin Academy, 350 Park St., Elgin, IL 60120
gokeeffe@elginacademy.org


Assistant Athletic Director

Taking learning personally defines every aspect of Elgin Academy’s close-knit community. In our intentionally small-scaled environment, our students actively engage in academics, arts, and athletics while building trusting relationships with their teachers coaches, and administrators. These interactions, in turn, create empowered learners who are willing to take risks that enable them to grow in self-confidence. Our students work collaboratively, but are also capable of studying independently, responsibly, and with self-direction.

For the 2017-2018 school year, we are seeking candidates for our Assistant Athletic Director position. The Assistant Athletic Director supports the vision of the Athletic Director to ensure congruence between the athletic program and the overall school mission. This person will report directly to the Athletic Director and perform tasks including but not limited to scheduling contests, preparing our athletic facilities for events, and arranging for game officials and team transportation.

The ideal candidate will be well-organized, a strong communicator, and have a strength for attention to details. They should also plan to coach for at least one sports season (Fall or Spring preferable). They will be involved in the life of the school and grow professionally within our school community. A bachelor’s degree in physical education/sports management or a related field is required.

Elgin Academy is an equal opportunity employer and educational institution that fully and actively supports equal access for all.

Candidates should send a cover letter, resume, and references electronically.

Rick Williams - Athletic Director
Elgin Academy, 350 Park St. Elgin, IL 60120
rwilliams@elginacademy.org


Coaching Positions

The Athletic Department has the following positions available:

  • Middle School Volleyball Assistant Coach (Fall 2017)
  • Middle School Boys Basketball-Head Coach (Winter 2017)

For More information please contact Rick Williams, Upper School Athletic Director, at rwilliams@elginacademy.org


Substitute Teacher

If you are interested in being considered as a substitute teacher, please email your resume and cover letter electronically to Harry Gould, hgould@elginacademy.org.

Powered by Finalsite