Elgin Academy

Preschool through grade 12 on the hill in downtown Elgin.


Welcome to the Elgin Academy community of volunteers. You are an integral part of the taking learning personally experience that is the hallmark of an Elgin Academy education. By giving your expertise and your very valuable time to the Academy, you send the message that you support our students and their learning and you are invested in the continued success of the Academy.

We have a full range of opportunities available for any level of time commitment. Click here to view the full catalog of options and then indicate your interest in one or any below or email us at volunteer@elginacademy.org for more information.

Thank you! We look forward to working with you!

Volunteer Opportunities

Please indicate areas of interest below. You will be contacted with more information.

Volunteer Opportunity Descriptions

Please click next to the title below to learn more about the volunteer opportunities in each category.

Office of Admission

Campus Preview Days

The Admission Office is looking for friendly parents to share their enthusiasm and experiences with prospective parents during Campus Preview Days. Parent volunteers will present information about Elgin Academy, talk about why they chose to send their students to EA and answer questions from prospective families. There are a variety of days available:

November 19 - Lower School & Middle School
December 1 - Upper School
January 21 - Early Childhood
February 25 - Early Childhood
April 22 - All School

Preview days are from 9:00-10:30 a.m. except for December 1st which will run from 6:30-8:30 p.m.

Elgin 4th of July Parade
July 4, 2017

Join the fun and festivities of Elgin’s 4th of July Parade and spread the word about Elgin Academy at the same time. The 2017 parade will mark our second year participating in the parade and volunteers will be needed to plan and build a float and march in the parade. The parade is a family affair, and all students and parents are invited to take part.

Advancement Office

Annual Fund Team
October 1 to November 30, 2016

Share your time and philanthropic spirit while educating parents about Annual Fund and the importance of 100% participation in our largest fundraiser. Donations to Annual Fund support faculty professional development, curriculum enhancements toward active learning, and technology which improves the classroom experience for each and every student. Volunteers will reach out to other members of the Elgin Academy community to promote Annual Fund. You will also assist the Advancement Office in expressing gratitude to donors in the form of hand-written thank you notes as well as by participating in our inaugural thank-a-thon to be held in early November.

Extravaganza 40
March 11, 2017

Extravaganza is the largest single fundraising event at Elgin Academy. Monies raised at this annual dinner auction support our operating budget, including funds for teachers and academics, as well as our art and athletic programs. Many volunteers are needed to make this event a success and we have opportunities at all levels of commitment. We are excited to be celebrating our 40th annual Extravaganza this year. Please join the committee in planning this fabulous event.

Alumni Outreach

The Elgin Academy experience lasts beyond graduation and we want to be sure to keep in touch with our alumni. Volunteers will assist with sending care packages to our newest graduates, help recruit alumni to attend certain events, and help in keeping contact information up to date.

Parent Association

Homecoming Celebration
September 30, 2016

An annual tradition, the Friday Homecoming event is an all-campus celebration complete with a PS-12 parade, family activities, food and a bake sale. Volunteers assist with planning, setup, running the bake sale tent and helping with cleanup.

Scholastic Book Fair
October 24-28, 2016 & April 17-21, 2017

The Scholastic Book Fair is held twice a year: once in the fall and once in the spring. Proceeds from the Book Fair support our library collection. Volunteers will help at the Book Fair by taking payments, answering questions, and helping the younger students fill out wish lists. Morning and afternoon shifts are available.

Holiday Tea
December 2, 2016

Holiday Tea is a morning open house hosted by the Parent Association to honor EA’s faculty and staff. This lovely start to the holiday season includes homemade treats, warm beverages, and student performances. Volunteers will plan the event, and organize the donations of treats.

Founder’s Day
February 22, 2017

Elgin Academy was founded on February 22, 1839. We will honor the beginning of EA’s 178th year with an all-school assembly and additional celebrations. Volunteers will assist in planning this memorable day.

Faculty & Staff Appreciation Week

Celebrate the faculty and staff with a week of treats and surprises. The festivities conclude with a special luncheon. Volunteers organize the event and supervise the lunchroom and recess period during the lunch.

Spring Plant Sale
May, 2017

EAPA offers a variety of annual plants for purchase each spring. Volunteers assist with the distribution of plants, once delivered by the nursey.

School Maker Faire

A Maker Faire features innovation and experimentation across the spectrum of science, engineering, art, performance, and craft. Exhibitors at EA’s 2nd Annual School Maker Faire will primarily be students, either as individuals, clubs, classes or groups. Volunteers are needed to assist with logistics and setup for the day.

Varsity Store

Volunteers staff the store, which sells spirit wear and snacks throughout the course of the school year. Volunteers will also be needed to sell school products at EA events such as Homecoming or Maker Faire. We have shifts of varying lengths available to accommodate any schedule.

Athletic Booster Club

Homecoming Games
September 30 and October 1, 2016

The members of the Booster Club provide concessions for games on Friday and Saturday. Volunteers will help with set-up and clean-up as well as with concession sales.

Turkey Tournament
November 16-19, 2016

The Turkey Tournament is an annual event for our Varsity Girls Basketball team. Hosted at EA, this three-day tournament begins on Wednesday the 16th and ends on Saturday the 19th. Volunteers will sell concessions and cheer on our basketball team.

Pack the Place
January 7, 2017

Pack the Place is a day to support EA’s athletic teams. Show your school and team spirit by attending one of the many home basketball games that will take place on January 7th. Volunteers will sell tickets and concessions and cheer the teams on.

Golf Classic
June 12, 2017

The Golf Classic is the Athletic Booster Club’s biggest fundraiser of the year.Proceeds are used to enhance the athletic program and facilities. Volunteer opportunities include gathering sponsors and golfers or working the day of the event.

Patrons of the Arts

Poinsettias & Butter Braids
December 1-2, 2016

This holiday sale is the only fundraiser conducted by the Patrons of the Arts. Proceeds are used to provide support to the Fine Arts program at EA. Volunteers assist in the sales and distribution of the poinsettias and butter braids.

Performance Assistance & Receptions

The Elgin Academy Arts Department puts on a variety of productions in each division throughout the school year. The arts faculty need creative assistance behind the scenes to prepare costumes and sets. Many of these productions also include a reception, and volunteers will provide treats as well as organize the events.

Visiting Artist Program

Over the course of the year, the Art Department invites artists to display their work on campus.This is a remarkable opportunity for our students and community to see and learn more about an artist’s work. Volunteers plan an evening reception for the opening of the display.

Early Childhood/Lower School

Room Representatives

Each classroom has one or two representatives to support the teacher as well as serve as ambassadors and communicators to the other parents in the classroom. Room representatives organize classroom parties, recruit chaperones for field trips and assist the faculty as needed.

Lower School Events

A variety of events and receptions are held throughout the year by the Lower School. Events include Early Childhood Orientation, Kindergarten Orientation, Back to School Coffee, Parent Night, the Winter Choral Concert, and the Last Day of School. Volunteers host the receptions and provide refreshments.

Halloween Party
October 29, 2016

Our youngest students enjoy a fun-filled evening in celebration of Halloween.The party includes games, crafts and other activities, as well as snacks and a costume parade. Volunteers are needed to plan and work at the event.

November 22, 2016

Students in K-4 welcome very important people to share a day at EA. Activities include a special presentation made by the students, classroom visits, and a campus tour. Volunteers assist in putting on a welcome reception for the VIPs.

Lower School Immersion
April 7-28, 2017

The Lower School curriculum includes a month-long study of a country. Each year the students spend time learning about the culture, foods, and influences of the chosen country. The month is capped by a fun-filled day of activities. Volunteers provide assistance to the faculty over the course of the month to support the learning experience.

Lunchroom Volunteer

The Lower School faculty and staff is looking for an extra set of hands to assist with the lunches of our younger students during the early part of the school year. Lower School lunches are daily from 11:30 a.m. to 12:00 p.m. Lunchroom assistants will help supervise students as well as lend a hand with the students as they get settled for lunch.

Middle School

Middle School Events & Receptions

A variety of events and receptions are held throughout the year by the Middle School. Events include First Day of Classes, Parent Night, Stepping Up Night for 4th Grade Parents, and ERB week snacks. Volunteers provide refreshments as needed.

Middle School Student Parties

The Middle School hosts three parties for all students over the course of the year: a Halloween Party, a Winter Party, and a Valentine’s Day Ice Cream party. Volunteers provide refreshments, as well as organize and set up each of these events.

Biographers’ Tea
February 3, 2017

The Biographers’ Tea is the exciting culmination of a multi-week project completed by the 5th and 6th grade students. Each student learns about a specific person (this year’s theme will be World Leaders) and prepares a presentation as that individual that is performed in front of the faculty and parents. At the completion of the presentations, the students answer more questions about their person of study. Volunteers set up a reception and provide other support to the faculty as needed.

Eighth Grade Graduation
June 5, 2017

Students and faculty celebrate the 8th graders’ completion of Middle School and honor the students as they prepare to enter the Upper School. Parents of students who are not in 8thgrade assist in planning a reception following the graduation ceremony.

Used Book Sale
June 5-6, 2017

Families turn in books, on a consignment basis, which can be purchased by other families. Volunteers manage the sales and collect and distribute the proceeds.

Upper School

Parent Night
September 22, 2016

Parent Night is an opportunity to learn more about the upcoming school year, a chance to meet the Upper School Faculty and get a peek into the Upper School classroom experience. Volunteers provide refreshments for the attendees.

College Night
February 1, 2017

College Night for Juniors provide insights into many aspects of the college search and application process. The College Counseling team is joined by college admission representatives and several seniors for presentations and a panel discussion. Volunteers provide a light supper and dessert for the attendees.

Post Prom
April 7-8, 2017

Following the prom, attendees return to campus for a night of fun and games. Students and their guests enjoy a variety of activities including a casino night. Volunteers run the games and provide other entertainment at this relaxed and safe night.

Honors Convocation & Commencement
June 2-3, 2017

The final Upper School ceremonies of the year celebrate the achievements of the students, honor the graduating class, and welcome them as alumni of Elgin Academy. Parents of students in any Division are invited to assist in hosting a reception on the evening before Commencement, as well as putting on a reception following the Commencement exercises.

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